Helpful Tips When Facing BSA Audits
by Ann Green
Companies use software for different purposes they need it for. These need to be bought or the license for their used be purchased so that you can install them on the computers in your company. But because of the quantity of software and computers that you may be using, you might not be able to assess them all and some could have an unlicensed software installed.
An enforcement agency called Business Software Alliance that is being funded by the software companies to check on other companies that may be using their products illegally. They will send letters to suspected companies for <a href="http://bankmanagementservices.com/services.html">BSA audits</a> and will commence an investigation after. Here are a few tips upon receiving such a letter from them.
Look for and prepare a legal counsel when you received the audit request from BSA. They have expert lawyers when it comes to copyright laws so be prepared with your own legal experts. Your lawyer should have experiences with complicated cases just like these so he can properly help you out.
Carefully cooperate with them than risk facing litigation at court. Ignoring the letter and hoping they will forget about you will not be a good idea. Instead, negotiate with them the best possible settlement. Enter a confidentiality contract with their auditor so that the information which will be gathered during the audit would not be used against you as an admission of guilt.
Buying the license after receiving the letter will not help you in resolving the infringement issue. And uninstalling will neither help your case as well. There is always a chance of having shortages on licenses even among the most careful companies so you could investigate where the unlicensed one is installed and check when it was. The user of that unit may happen to be the informant so you could also start an investigation about it.
Careful preservation and keeping the evidences confidential must be done as to prevent them from being discovered if ever you will be facing litigation. Have an attorney oversee the procedures during the audits and let the IT staffs be supervised by him to prevent unnecessary information from being disclosed. If not prepared properly with the help of your attorney, your IT staff might put more information than necessary in the audit response.
Start considering software asset management if you have not yet. This will help in keeping your licenses updated and may prevent future problems with BSA. Present this as part of your compliance plan to them so you can show them your seriousness in righting things with them.
Send the results after they are done and make sure to indicate a confidentiality clause in order to prevent them from using the data against you in court. Send addition information if request while waiting for their response. If they state something false in their response, respectfully refute and rebut it but do not appear to be contentious by being firm.
Negotiate for a settlement that you could possibly able to comply. Do not agree with a high price of settlement as much as possible and seek for other options. Settle your case with a written release settlement agreement with a clause of confidentiality.
Learn more about <a href="http://bankmanagementservices.com/services.html">BSA audits</a>, right now. You can also get more info about Bank Consulting Services, LLC at http://bankmanagementservices.com/services.html today.
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New Unique Article!
Title: Helpful Tips When Facing BSA Audits
Author: Ann Green
Email: nathanwebster335@live.com
Keywords: BSA Audits
Word Count: 542
Category: Finance
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